Suppliers must be approved and active in BUY.IU in order to receive payments or purchase orders. Suppliers are requested using a variety of supplier request forms in BUY.IU. Different forms are used in different situations.
If your supplier has already been invited, but did not receive their invitation, go to Resend a Supplier Registration Invitation.
Taxable/Reportable Payments
Suppliers who will receive taxable or reportable payments must complete the full supplier registration process.
- Non-Catalog Order (Purchase Order): Does your order require a purchase order or a contract or other signed agreement? Use this supplier request form to invite the supplier to complete registration.
- Check Request (Tax ID Required): Request a supplier be invited to register to receive a one-time payment via a check request form, such as Honoraria, Prizes and Awards, or others outlined on this page.
- Check Request (Tax ID Required) for Research Participants: Used to establish a research participant in BUY.IU who will receive more than $600 in a calendar year.
Non-Reportable/Non-Taxable Payments
Suppliers who will receive non-taxable or non-reportable payments are not required to complete the full supplier registration process.
- Chrome River Nonemployee Traveler: Establish an IU guest (someone who is not a student or employee of the university) in BUY.IU for use in Chrome River and booking travel.
- One-Time Refund and Reimbursement Supplier: Establish a supplier in order to issue a refund or out of pocket reimbursement.
- Research Participant Supplier Under $600: Used to establish a research participant in BUY.IU who will receive less than $600 in a calendar year.