Suppliers must be approved and active in BUY.IU in order to receive payments or purchase orders. Suppliers are requested using a variety of supplier request forms in BUY.IU. Different forms are used in different situations.
If your supplier has already been invited, but did not receive their invitation, follow the instructions on the Resend a Supplier Registration Invitation page.
Purchase orders and payments for services
Suppliers who should be sent a purchase order (PO), receive a payment for services, or more $600 worth of payments for research participation must complete the full supplier registration process.
- Non-Catalog Order (Purchase Order): Does your order require a purchase order or a contract or other signed agreement? Use this supplier request form to invite the supplier to complete registration.
- Check Request (Tax ID Required): Request a supplier be invited to register to receive a one-time payment via a check request form, such as Honoraria, Prizes and Awards, or others outlined on this page.
- Check Request (Tax ID Required) for Research Participants: Used to establish a research participant in BUY.IU who will receive more than $600 in a calendar year.
Booking or reimbursing travel and refunds
Suppliers who need to be reimbursed for travel expense, refunded for a purchase, or will receive less than $600 for research participation are not required to complete the full supplier registration process.
- Emburse Enterprise Nonemployee Traveler: Establish an IU guest (someone who is not a student or employee of the university) in BUY.IU for use in Emburse Enterprise and booking travel.
- One-Time Refund and Reimbursement Supplier: Establish a supplier in order to issue a refund or out of pocket reimbursement.
- Research Participant Supplier Under $600: Used to establish a research participant in BUY.IU who will receive less than $600 in a calendar year.