Use an IU-prepaid travel option to avoid using personal funds to book your business travel. Prepaid options are available for airfare, lodging, and car rentals.
IU-prepaid travel is paid for with an IU credit card that the vendor has on file. These expenses must be reconciled by your department to your departmental account in Chrome River. Exception: Motor Pool is billed internally since Fleet Services is internal to IU – no reconciliation needed.
Click a button below to learn what types of travel are available using that prepaid option.
Airfare
Airfare booking options:
Booking documentation:
You must request an Egencia Traveler account from Travel Management Services. Learn more about Egencia.
- Egencia Roles and Access: Learn about the different roles available in Egencia and how to request an account.
- Book Airfare in Egencia (in development): Travelers and arrangers can search for and book business airfare.
- Book airfare with a DTA: Learn what details you need to provide to the agent.
Lodging
Lodging booking options:
Booking documentation:
You must request an Egencia Traveler account from Travel Management Services. Learn more about Egencia.
- Egencia Roles and Access: Learn about the different roles available in Egencia and how to request an account.
- Book Lodging in Egencia (in development): Travelers and arrangers can search for and reserve hotels or VRBOs (like Airbnb) for business trips.
Car Rentals
Car rental booking options:
- IU Motor Pool via Fleet Services
- Bloomington campus only
- Egencia
- Travel Arranger role required in Egencia to book IU-prepaid rental cars. Contact Travel Management with questions.
Booking documentation:
You must request an Egencia Travel Arranger account from Travel Management Services to book an IU. Learn more about Egencia.
- Egencia Roles and Access: Learn about the different roles available in Egencia and how to request an account.
- Rent an IU-prepaid car in Egencia: Staff with the travel arranger role in Egencia may make car rental reservations with Enterprise/National on behalf of others.
- Rent a car through Motor Pool
Shuttles & Car Service
Shuttles and shared or private car service can be booked via these methods:
- Book a shared or private car service: Review pricing and booking guidance for shared and private car service.
- Book an airport shuttle: Learn how to book airport shuttle service between Bloomington and the IND Airport.