Documents housed in the Financial Processing (FP) module of KFS enable staff to move or correct transactions generated by multiple systems. This page contains instructions for working with these different FP documents.
- Advanced Deposit: Used to record deposits that go directly to the bank without being verified through the normal cash receipt process.
- Auxiliary Voucher: Used to record adjusting, accrual, or recode entries to the proper posting period of the transaction for accurate timely financial reporting.
- Cash Receipt: Used to record cash and checks received by units for subsequent deposit into Indiana University's bank accounts by a central processing unit (usually Bursar).
- Credit Card Receipt: Used to record the receipt of university income via credit card payments and distribute funds to the appropriate accounts.
- Distribution of Income and Expense: Used to reallocate income, expense, asset, and liability within IU. Applies to transactions that have posted to the General Ledger as part of the normal business process.
- General Accounting Adjustment: Used to adjust a general accounting entry's object codes, or correct inappropriate or incorrect account numbers and object codes, on transactions that have posted to the General Ledger.
- Indirect Cost Adjustment: Used to adjust the amount of indirect cost expense charged to a Contract and Grants account. Automatically adjusts the associated amount of indirect cost revenue.
- Internal Billing: Used to bill for goods or services provided by one university department to another, reflecting income to the provider and expense to the customer.
- Journal Voucher: Used to perform accounting tasks that cannot be done by any of the other financial transaction documents and correct errors that inadvertently unbalance the General Ledger.
- Non-Check Disbursement: Used to record charges or debits directly assessed to a bank account created by banking transactions that do not automatically update the accounts in the system.
- Pre-Encumbrance: Allows the addition of encumbrances using a document instead of relying on information from a system outside of KFS.
- Service Billing: A restricted use document used to bill for goods or services provided by one university department to another, reflecting income to the provider and expense to the customer.