Individuals or businesses who will receive a reportable or taxable payment from IU must complete the supplier registration process.
- Athletic Settlement and Referees Only
- Emergency Repair Services
- Honoraria/Guest Speakers/Entertainers
- Insurance/Medical (Health)
- Notary Application and Bond Payments
- Prepaid Travel, Conference, or Program Fees Payment
- Prizes, Honors and Non-IU Student Awards
- Purchases for Resale
- Rentals - Room, Equipment (No Contract)
- Royalties and Permissions
- Sponsorships - External Organizations, including Tables for Events
- Subscriptions/Memberships
Step 1: Log into BUY.IU and select the Suppliers menu.
Step 2: Select the Requests option.
Step 3: Select Request New Supplier.
Step 4: Select Check Request (Tax ID Required) from the Select a supplier request form drop-down menu.
Step 5: Under Supplier Name, enter the supplier’s name.
Step 6: Select Submit.
Step 7: Review the Instructions and Questions pages. Select Next.
Step 8: The Supplier Name field auto-populates with the name you entered in Step 5. Confirm this name is correct.
Step 9: Select the supplier type from the Choose Supplier Type from list below drop-down.
- If you select Individual Person, the question To the best of my understanding, this supplier is over the age of majority or legally emancipated will appear. Select Yes or No. If you select No, complete the required parent or guardian fields.
- If you select Individual Person, the question Is supplier fluent in English will appear. Select Yes, No, or Unsure to the best of your knowledge. If you answer “No” or “Unsure” to the fluency question, the Supplier Data Management (SDM) team may contact you and request help communicating with the supplier.
| Supplier Type | Description |
|---|---|
| Domestic (US) Company | Select if you are requesting a company or business which was organized in the United States and whose home office is located in the US. |
| Foreign (Non-US) Company | Select if you are requesting a company or business which was organized outside of the United States and whose home office is located outside of the US. |
| Individual Person | Select if you are requesting a US or non-US person. When this option is selected, you will be prompted to attest if the individual is a minor. Review this Minors and Supplier Registration article to learn more. |
Step 10: Enter the Supplier Email Address and the Supplier Phone Number. SDM uses this information to invite the supplier to register and contact them to offer support completing the registration process.
Step 11: If the supplier’s country of residence is outside the United States, select the check box next to “true” under Foreign Supplier. Otherwise, select False.
Step 12: The Country of Origin field refers to the country where the supplier is taxed. This field must be completed regardless of whether the supplier is a US or non-US person/business.
These fields must be completed as described. If not completed correctly, your request form will be returned to you.
Step 13: Select Fulfillment from the Address Type drop-down menu.
Step 14: Enter the word “Fulfillment” in the Name field.
Step 15: Enter the supplier’s physical address information in the appropriate fields.
These fields must be completed as described. If not completed correctly, your request form will be returned to you.
Step 16: Select Remittance from the Address Type drop-down menu.
Step 17: Enter the word “Remit” in the Name field.
Step 18: Enter the address where the supplier’s payment should be sent in the appropriate fields. This may be the same as their physical – or fulfillment – address you entered above. It must be entered twice.
The supplier can enter direct deposit/ACH or wire transfer information when completing the registration process if they prefer to receive electronic payment.
Step 19: Enter any additional details for Supplied Data Management (SDM) in the Comments to Share with SDM field. Examples of helpful comments for SDM are:
- Additional contact information.
- The supplier’s title.
- Supplier’s time zone.
- Notating if a US supplier has requested payment via wire transfer (this is rare).
Step 20: Select Next.
Step 21: The Requester Contact Information cannot be edited. Select Next.
Step 22: Confirm there is a green checkmark in the leftmost column next to each page. If there is a warning symbol next to any of the pages listed, information is missing on that page.
Step 23: To revisit a page, select Edit next to it and locate any unfilled required fields on that page.
Step 24: Review the Certification Statement on this page, then select the check box.
Step 25: Select Complete Request to submit the form.
If you requested an individual-type supplier, use the Individual Supplier Email Template for Departments to contact your supplier and notify them that they will be contacted by a Supplier Onboarding Consultant. SDM will review your request form, invite the supplier to register, and a Supplier Onboarding Consultant will offer assistance with the registration process via phone or email.
You will receive an email notification when the supplier is approved and ready to use.