Check Request (Tax ID Required)

Individuals or businesses who will receive a reportable or taxable payment from IU must complete the supplier registration process.

If you need to establish a research participant supplier who will receive $600 or more over the course of the calendar year, review the Check Request (Tax ID Required) for Research Participants page.

In BUY.IU, navigate to the Suppliers module, Requests, then Request New Supplier.

A new window opens. Select Check Request (Tax ID Required) from the drop-down menu and enter the supplier's legal name in the Supplier name field.

Click Submit to access the form.

Review the Instructions page and click Next.

Complete the Business Purpose section of the form. Fields marked with a star are required.

First, select the type of supplier you are requesting from the Supplier Type drop-down menu. Select Individual Person if you are requesting a US or non-US person. If you are requesting a business, select the appropriate company option.

If you select Individual Person, a couple new form fields will appear. Answer the English fluency question to the best of your knowledge.

Enter the supplier’s email address and phone number in the appropriate fields. SDM uses this information to invite the supplier to register and contact them to offer support completing the registration process.

If the supplier’s country of residence is outside the United States, select the check box next to “true” under Foreign Supplier.

The Country of Origin field refers to the country where the supplier is taxed. This field must be completed regardless of whether the individual or entity is a US or non-US person.

Scroll down the page to the Company or Individual Addresses section. Fields marked with a star are required.

Select “Fulfillment” from the Address Type drop-down menu. Enter the word “Fulfillment” in the Name field.

Enter the supplier’s physical address information in the appropriate fields.

Finally, scroll down to the Payment Address section. Fields marked with a star are required.

Select “Remittance” from the Address Type drop-down menu. Enter the word “Remit” in the Name field.

Enter the address where the supplier’s payment should be sent in the appropriate fields. This may be the same as their physical, or fulfillment, address you entered above. It must be entered twice.

The supplier can enter direct deposit/ACH or wire transfer information when completing the registration process if they prefer to receive electronic payment.

The Comments field at the bottom of the form allows you to share information with the SDM team. 

The following are examples of helpful comments for SDM:

• The supplier’s title (Doctor, Professor, etc.).
• Alternate names, referred to as "Doing Business As" or "DBA," including preferred names for transitioning individuals.
• Notating if a US supplier has requested payment via wire transfer (this is rare).

After you've entered your comments, click Next.

The next page confirms your contact information. Click Next.

Check the box next to the statement of attestation and click Complete Request to submit the form.

If you requested an individual-type supplier, use the Individual Supplier Email Template for Departments to contact your supplier and notify them that they will be contacted by an Onboarding Consultant. SDM will review your request form, invite the supplier to register, and a Supplier Onboarding Consultant will offer assistance with the registration process via phone or email.

You will receive an email notification when the supplier is approved and ready to use.