This page describes how to search for a supplier in BUY.IU and the broader Jaggaer network. Always search for a supplier before submitting a supplier request form.
In the left navigation menu, select Suppliers, Manage Suppliers, then Search for a Supplier.
A new supplier search experience option is available as of March 2024 and will soon become the system default. The following instructions demonstrate how to switch to the new search experience and search for a supplier.
Locate the menu button in the bottom right corner of the screen.
Click the menu button, select New Search, and click Save.
Quick Filters are available on the left side of the page. Click the three horizontal bars above this page section to close it.
Enter the name of the supplier you’re searching for, a BUY.IU supplier number, or Jaggaer ID in the Quick Search field located in the top center of the page and click the magnifying glass or Enter on your keyboard to search.
BUY.IU returns active, in network suppliers whose names or descriptions contain your search term(s).
Click on a supplier's Company Name to see more details including fulfillment centers, addresses, contacts, and more.
If your initial search didn't return the supplier you're looking for, try broadening your search results by adjusting these filters:
Status reflects whether a supplier profile is active or inactive. Change this filter to All and click Apply. Your results refresh and now include both active and inactive supplier records.
A status indicator is located to the left of each supplier record’s Company Name. A green encircled check mark represents an active supplier. Inactive suppliers have an encircled red x.
Relationship reflects whether a supplier is part of BUY.IU only (In Network) or the broader Jaggaer network (Out of Network). Change this filter to All and click Apply.
Your search results refresh and include supplier records that are in and out of network. Supplier records that have a two-person icon next to its Company Name are In Network. Those without this icon are Out of Network.
The search results contain four main key columns of information:
Column name
Description
Company Name
The legal name of the supplier. This name will appear on purchase orders and invoice payments.
Supplier Number
The unique supplier number you can use when building an order to find the exact supplier record you need, or on a Supplier Edit Request Form to request edits. BUY.IU suppliers start with a "p".
Registration Status
Registration status reflects where the supplier profile is in the registration process. An active supplier record with a registration status of "Approved" is ready to use.
Registration Type
Registration type determines when a supplier record can be used. Profile 1, Profile 2, and Individual registration types can be used in any non-catalog or check request order. Profile 3 records can only be used on a limited number of check request forms such as reimbursements or refunds.
If you need help interpreting a supplier record, contact Supplier Data Management (SDM) via the Support Form.
Additional links and resources
INDIANA UNIVERSITY Financial Training & Communications
Cyber Infrastructure Building (CIB) 2709 E 10th St Bloomington, IN 47408 Email:estc@iu.edu
