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Financial Training & Communications

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Minors and Supplier Registration

Monday, November 04, 2024

Issuing payment to a minor? A new question has been added to two supplier request forms to address this situation.

You’ll see this update when you request an “Individual Person” supplier type using the Check Request (Tax ID Required) or Non-Catalog Order (Purchase Order) supplier request forms.

The question “To the best of my understanding this supplier is over the age of majority or legally emancipated,” appears. If you select “No,” you’ll be prompted to enter the contact information of the supplier’s legal guardian.

supplier request form with arrow highlighting new age of majority question

The Supplier Data Management (SDM) team will invite the legal guardian to complete supplier registration using the minor’s legal and tax information, and any payment processed using the supplier record will be made payable to the minor.

Remember, if your supplier is minor, always consult policy PS-01: Programs Involving Children to ensure you have the proper approvals on file.

Questions about supplier registration? Contact SDM via the Support Form.

Questions about Programs Involving Children (PIC)? Visit IU Public Safety’s info page.

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Additional links and resources

INDIANA UNIVERSITY
Financial Training & Communications

Cyber Infrastructure Building (CIB)
2709 E 10th St
Bloomington, IN 47408
Email:
estc@iu.edu

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