Supplier Savvy June 2024

Payment methods for Profile 3 suppliers

A Profile 3 supplier is not required to complete the supplier registration process. Because of this, the payment method options available to them are limited. Refer to the list below to learn which payment methods are available for each and how to request them.

Research Participant (US citizen or resident receiving less than $600 per year)

1. Paper check mailed to a US address.
   • The profile will be activated shortly after Supplier Data Management (SDM) approves the request.

Chrome River Non-Employee Traveler

1. Paper check mailed to a US, US territory, or Canadian address.
   • The profile will be activated shortly after SDM approves the request.
   • You must manually enter the mailing address for the payment in the Chrome River report.
2. ACH/direct deposit to a US or US territory-based bank account.
   • Answer “YES” to the direct deposit question on the supplier request form. The supplier will be invited to complete an abbreviated supplier registration to add their banking information. The profile will be active for use once the supplier has submitted their information and SDM has approved and activated the record.
   • ACH/direct deposit information will automatically be applied to the Chrome River payment.
3. Wire transfer payment to a non-US-based bank account.
   • Answer “NO” to the direct deposit question on the supplier request form. The profile will be activated shortly after SDM approves the request. You must manually enter wire transfer details in the Chrome River report. Visit the Wire Transfers in Chrome River page to learn more.

One Time Refund or Reimbursement

1. Paper check mailed to a US, US territory, or Canadian address.
   • The profile will be activated shortly after SDM approves the request.
2. Wire transfer payment to a non-US-based bank account.
   • When completing the supplier request form, add a note in the “Comments to Share With SDM” field indicating that the supplier will be paid via wire transfer and how the information will be provided (e.g. Secure Share to helpmeiu@iu.edu, or secure fax to 812-855-7839).
   • The supplier is not required to complete registration. However, wire transfer information must be securely provided to SDM so it can be added to the supplier profile. SDM will approve the request and await the banking information. Once SDM receives the banking information the profile will be active and available to use.

Verifying US and Canadian addresses

Did you submit a supplier request containing an address in the United States, a US territory, or Canada? The SDM team uses online tools to verify the accuracy of a supplier address prior to creating or updating a profile. If the address provided in a supplier request form is invalid, SDM will return the request for corrections. This helps ensure checks sent by mail are delivered to a valid address.

Below are links to the online tools used by SDM:

• US and US Territory addresses
• Canadian addresses

You may be surprised how often address details need to be corrected! The tools referenced above are available to everyone to use. SDM encourages you to vet a supplier address prior to submitting a request to catch and correct any discrepancies.