Non-employee guests who are traveling on IU business may receive reimbursements for travel expenses. If the guest does not have a US-based bank account, they are eligible to receive reimbursements via wire transfer to a bank in their home country. IU does not mail physical checks internationally.
Follow the steps on this page when completing a NonEmployee/NonStudent Travel expense report to issue payment via wire transfer.
Step 1: After initiating an expense report, ensure the address field contains the guest’s complete address; this information is required for international banking.
Step 2: Check the box next to Check for Wire Payment and additional fields open to capture wire routing details.
Step 3: Enter the recipient’s banking information. The Wire Transfer fields are explained below. Click each link to learn more.
Enter the name of the guest’s bank in their home country. Ensure the name entered here matches the institution’s full name. Discrepancies may result in delay of payment. Example: Mizuho Financial Group
Enter the bank’s 8-11 letter/digit SWIFT or BIC code provided by the guest’s financial institution. Enter WITHOUT dashes.
A SWIFT/BIC code’s characters follow a format that identifies the bank (4 letters), country (2 letters), location (2 letters or digits), and branch (3 digits). Example: AAAABBCC123
Enter the city in which the bank is located. Example: Tokyo
Select the country in which the bank is located. Example: Japan
Full name of the individual to whom the account belongs. This name needs to match the account holder’s name on the receiving bank account. Example: Hayao Miyazaki
IBAN stands for International Bank Account Number. This field may be required, depending on the country in which the financial institution is located.
The IBAN code is up to 34 digits that identify the bank account using a country code (2 letters), check digits (for error detection) using two numbers and Basic Bank Account Number (BBAN) – up to 30 alphanumeric characters that are country-specific. Example: JP1234567NH8901238
Treasury can only issue wire transfers in US Dollars (USD). If the guest wants the currency converted at their home bank, indicate the currency desired here. If a foreign currency is specified here, Treasury will add a note to the wire that will instruct the receiving bank to convert the amount. Example: JPY (Japanese Yen)
If the guest wants to be paid in US Dollars, select “USD.”
If the payee’s bank provided additional details that don’t fit elsewhere, enter them here. If none, enter “None.”
If the payee’s bank provided an Addenda, enter it here. An Addenda is additional pertinent information that Treasury would need to include in the outgoing wire. Usually, this field is empty but can be used if needed. If none, enter “None.”
Depending on the bank’s size and country location, an intermediary bank may be required to transmit the wire between IU’s bank and the guest’s home bank. These details should be provided by the guest’s home bank.
Select “Yes” if an intermediary bank is needed. An additional set of fields will appear so that wire information for the intermediary bank can be entered.
Once these fields are complete, click Save in the upper right corner and complete the expense report.
After your report is approved by your Travel Document Approver and Travel Management Services, the wire transfer is manually created by Treasury Operations. Contact IU Treasury Operations by calling 812-855-9268 or email moneymov@iu.edu with questions about a completed or pending wire transfer.
INDIANA UNIVERSITY
Financial Training & Communications
Cyber Infrastructure Building (CIB)
2709 E 10th St
Bloomington, IN 47408
Email: estc@iu.edu
