A zero-dollar contract is common if your department is offered free software or equipment trials. These free trials involve an agreement with terms and conditions that must be reviewed by Purchasing. Additionally, a purchase order (PO) is created to track the agreement even though no purchase is made.
This is a supplemental guide to the Submit a PO Purchasing Contract Review Request Form and Place a Non-Catalog Order pages which demonstrate the full processes.
Complete a Contract Request Form
This section covers contract request form (CRF) fields that are entered differently for zero-dollar contracts. Review the Submit a PO Purchasing Contract Review Request Form guide for a full walkthrough of that CRF process.
In the Questions – Contract Work page of the form, select the following options:
- Will there be a payment to the supplier associated with this Agreement? Select “No”. Two additional fields will dynamically appear, “Sponsored Research Projects?” and “Student Interns?”
- Sponsored Research Projects? Select “Yes” if the IU account that will be used on the requisition is funded by an external organization such as a private, state, or federal agency.
- Student Interns? If there are student interns associated with the contract, select “Yes.”
Continue completing the CRF as described in the full guide until you get to the Questions – Purchasing page of the form.
On this page, select “No” on the question Is the supplier requesting a payment in advance upon execution of agreement?
Continue filling out the CRF. The last page of the form will change based on the Type of Agreement you choose. Each of these pages include payment term questions which need to be completed to indicate no payment is associated with the contract.
Click the option below that corresponds to the Type of Agreement you selected to review those instructions.