When a procurement card is swiped, a Chrome River credit card item in the corresponding dollar amount appears in the registered cardholder’s eWallet to be reconciled. The registered cardholder is the IU employee whose UID# is associated with the credit card at US Bank.
IU policy requires that card expenses are reconciled to the registered cardholder’s Chrome River account
- Receipts must be paired with credit card items on the cardholder’s Chrome River account.
IU cardholders (Meeting Card or Procurement Card—P-Card) or card users can use a free mobile app, Chrome River SNAP (CR SNAP), from Chrome River to digitally document paper receipts while on trips like athletic team trips, student group outings, etc. Click here to learn more about CR SNAP mobile app.
While this app can help lighten your load and eliminate the need to hold onto paper receipts from restaurants and other vendors, there are additional steps needed if the person swiping the card (card user) is not the registered cardholder. However, card users can still install CR SNAP and use it to document and upload receipts.
Be aware of these tips before getting started:
- CR SNAP is set up per each expense owner/IU account.
- Receipt images uploaded from CR SNAP appear in that same person’s eWallet.
- If the card user uploading the SNAP receipt is not the cardholder, the card user or their delegate must locate the needed CR SNAP receipt in the card user’s Chrome River eWallet. This receipt must be attached to the associated credit card item during reconciliation.
- Right click the image to save it to your device, and then send it to the appropriate cardholder or their delegate via an email attachment. This receipt should be attached to the reconciliation expense report.
Card Questions? Reach out to Card Services via the Purchasing Support form. Questions about CR SNAP? Reach out to Financial Training & Communications at estc@iu.edu