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  • AP Tips & Tricks June 2022

AP Tips & Tricks June 2022

Friday, June 10, 2022

Ali Piovesan Promoted to AP Manager

Congratulations to Ali Piovesan on being promoted to AP Manager! We are excited about her many ideas for improving our area. 

 

Long-time IU Employee Pat Akers Retires

Join us in wishing Pat Akers well on her retirement after 24+ years at IU. She will be missed.  

   

How do I find out where my invoice is in the BUY.IU approval process?

Open the BUY.IU invoice document (these start with the prefix ‘SI’) and expand the document workflow by clicking What’s Next located at the bottom of the right-side navigation bar. 

location of document workflow

The workflow expands listing all applicable stops. Click the pop out icon for easier viewing. 

pop-out workflow option

Note: The number and names of workflow stops will vary depending on order details.  

The current workflow stop has a yellow navigation dot next to it and the text is red. Click the stop name for a full list of approvers. This invoice stop, Invoice Import Notifications, routes through AP and lists current AP employees, however, if action is needed on an invoice, always log a comment using the askap@iu.edu email address. This ensures a timely response and keeps communication regarding the document within BUY.IU, enhancing the audit trail.   

BUY.IU document workflow example

What if I need help on an invoice?

If your question or concern relates to a specific invoice document in BUY.IU, log a comment and add askap@iu.edu as a recipient.  

Have a more general question? Submit a Support Form.  

 

I really want to talk to a person about my Accounts Payable questions or concerns. 

We have you covered! Join an Office Hours session via Zoom every other Friday where Ali Piovesan joins other Subject Matter Experts to answer all your questions related to Accounts Payable. Register via the Financial Training & Communications Event Calendar.   

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Additional links and resources

INDIANA UNIVERSITY
Financial Training & Communications

Cyber Infrastructure Building (CIB)
2709 E 10th St
Bloomington, IN 47408
Email:
estc@iu.edu

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