Travel Management’s website is kept up-to-date with new SOPs as they’re published. In early 2024, the following new SOPs were added.
SOP-TVL-14: Reimbursing Shared Expenses
This SOP explains the documentation required on each individual traveler’s expense report when IU payment methods cannot be used for a trip and a single traveler personally covers the cost of shared expenses. For example, use this SOP if one traveler covers the purchase of an Airbnb on behalf of other IU business travelers.
SOP-TVL-15: GSA Rates Lodging Reimbursements
When renting an Airbnb/VRBO type of accommodation, travelers should be aware of the US General Services Administration (GSA) maximum lodging reimbursement rate. The single occupancy/standard room rates for these types of rentals might not be as straightforward as they are in a hotel. Use this SOP to understand how to budget appropriately for a homestay.