Email Recipients and BUY.IU Comments
When requesting action via a BUY.IU comment, add the individual who should act as an email recipient. When adding the individual, ensure you are selecting the right person. It’s easy to get in a hurry and accidentally add the wrong person – which means your request won’t be seen by the person who needs to see it!
In the example below, we need to add Abigail Miller to our comment. However, there are two users with this name. Double check the person’s username in the Email column before clicking the plus button and adding them as an email recipient.
Do not tag suggested recipients displayed when creating a comment if they are not your intended recipient.
New Resource: How to Buy Non-Alcoholic Beverages
Are you hosting an IU event on or off campus? Are you offering non-alcoholic drinks like bottled water, soda, or sports drinks? Check out this new resource to learn everything you need to know about placing orders with the Coca Cola Company, IU’s exclusive beverage provider.
The How to Buy Non-Alcoholic Beverages page on Purchasing’s website includes instructions on creating a Coke account, locating the right supplier record, and more.
Supplier Reminders
The Supplier Data Management (SDM) team pulled together a few reminders related to supplier records and communication.
Supplier Maintenance
SDM completed their first supplier audit. As a result of the audit, supplier records that have not been used in a requisition or received a payment in over two years will be deactivated. Supplier records are not being deleted.
When searching in BUY.IU, deactivated suppliers have a red “x” next to their name in the search results, as highlighted below:
If you need to use a deactivated supplier, submit a Supplier Edit Request form. SDM will review the supplier record and reactivate the record once profile information is confirmed or updated by the supplier.
Keeping our supplier data updated ensures orders and payments are distributed correctly.
Payment Terms
IU Purchasing controls supplier payment terms. If there is no other agreement on file, payment terms default to Net 30 days for all suppliers. If payment is made using a check request, the payment is automatically expedited to the next business day after routing completes.
Supplier Messages on BUY.IU Invoices
Do not use the Supplier Messages section of the BUY.IU invoice document. You’ll find this section next to the Matching tab on the invoice.
There is no guarantee the supplier will see these messages or be notified they are there. Best practice is to email or call your supplier contact directly if you have a question about an invoice they submitted.