As Indiana University is a public university, it must adhere to Access to Public Records Act (APRA), Indiana Code 5-14-3. The APRA grants people the right to acquire information as it relates to government acts, documents, and officials, including purchasing contracts. While contract details may be requested, pricing and competitive offer details will not be released during the selection period while multiple offers are under review. Only after an award has been announced and a fully executed contract is signed, can IU release the documents.
Policy FIN-PURCH-10: Release of Procurement Records explains the procedure for requesting this type of information. Individuals should make a formal request through Indiana University Open Records Request Form. The form gathers the details we need to find the requested information from the correct sources and ensures we are in legal compliance. Requests are then reviewed by University Counsel and Procurement Services, and then the required information is shared.