• Skip to Content
  • Skip to Main Navigation
  • Skip to Search

Indiana University Indiana University IU

Open Search
  • Training
    • Training Paths
      • Accounts Payable
      • Accounts Receivable
      • Approvers
      • Financial Processing In KFS
      • P-Card or Meeting Card
      • Payroll
      • Purchasing
      • Reporting
      • Travel
    • Handouts
    • Course Catalog
  • Documentation
    • Accounts Payable
      • Credits and Refunds
      • Invoice Review
      • Invoice Submission
      • Payment Details
      • Reimbursements
      • Stop Payments
    • Accounts Receivable
      • Credit Memos
      • Customers
      • Document Searches
      • Invoices
      • Receiving Payments
      • FAQ
    • Capital Assets
      • Configure
      • Inventory
      • Manage
      • Purchase
    • Kuali Financial System
      • IU Foundation
        • IUF Account Management and Reimbursement FAQ
      • System Overview
      • Administrative Documents
      • Financial Processing Documents
      • Balance Inquiries
    • P-Card
    • Purchasing
      • System Overview
      • Catalog Orders
      • Change Requests
      • Check Requests
      • Contracts and Signatures
      • Non-Catalog Orders
      • Order Building and Management
      • Searches & Dashboards
      • Receipts
    • Reporting
      • Emburse Enterprise Reporting
    • Suppliers
      • Edit
      • Request
      • Review
      • Search
    • Travel
      • System Overview
      • Approving Reports
      • Booking IU-Prepaid Travel
      • Reimbursing Travel
      • Trip Authorization
  • News & Events
    • Articles
      • Accounts Payable
      • Accounts Receivable
      • Capital Assets
      • Kuali Financial System
      • P-Card/Meeting Card
      • Purchasing
      • Suppliers
      • Travel
    • Subscribe
  • About Us
    • Meet the Team

Financial Training & Communications

  • Home
  • Training
    • Training Paths
    • Handouts
    • Course Catalog
  • Documentation
    • Accounts Payable
    • Accounts Receivable
    • Capital Assets
    • Kuali Financial System
    • P-Card
    • Purchasing
    • Reporting
    • Suppliers
    • Travel
  • News & Events
    • Articles
    • Subscribe
  • About Us
    • Meet the Team
  • Search
  • Home
  • News & Events
  • Articles
  • Accounts Payable
  • Process Change: Invoices Containing Protected Health Information (PHI)

Process Change: Invoices Containing Protected Health Information (PHI)

Wednesday, January 31, 2024

Starting April 30, 2024, access to invoice images containing Protected Health Information (PHI) will be limited to the Fiscal Officer. Invoice approver delegates will not be able to open invoice images containing PHI.

This process change only impacts invoices containing PHI. No other invoice image access permissions will change.

BUY.IU invoice documents that have invoice attachments starting with “PHI” are those with limited visibility. The attachment name is visible in the Note/Attachments section of the invoice.

Invoice attachment names are located in the Internal Attachments section.

The attachment name can also be found in the Attachments tab.

The invoice attachment name is also found in the Attachments tab.

Additionally, the Accounts Payable Team will log a comment on the invoice stating that the invoice image is only accessible by authorized users.

Check the Comments tab for additional information from the AP team.

If someone other than a Fiscal Officer tries to open a PHI invoice image, they will receive an “Access Denied” message.

PHI is classified as critical data. This change in invoice image access is being implemented to minimize the number of individuals who have access to it.

Please review SOP-AP-03: Access to Invoices with Protected Health Information (PHI) to learn more, and contact Mary Byrde or Ali Piovesan with any questions.

  • Articles
    • Accounts Payable
    • Accounts Receivable
    • Capital Assets
    • Kuali Financial System
    • P-Card/Meeting Card
    • Purchasing
    • Suppliers
    • Travel
  • Subscribe

Additional links and resources

INDIANA UNIVERSITY
Financial Training & Communications

Cyber Infrastructure Building (CIB)
2709 E 10th St
Bloomington, IN 47408
Email:
estc@iu.edu

RELATED SITES

  • Finance
  • Office of Procurement Services
  • Insurance, Loss Control, and Claims
  • Office of the Treasurer
  • Office of the University Controller
  • Purchasing
  • Supplier Diversity
  • Travel Management Services
  • University Budget Office

Indiana University

Accessibility | College Scorecard | Open to All | Privacy Notice | Copyright © 2025 The Trustees of Indiana University