Starting April 30, 2024, access to invoice images containing Protected Health Information (PHI) will be limited to the Fiscal Officer. Invoice approver delegates will not be able to open invoice images containing PHI.
This process change only impacts invoices containing PHI. No other invoice image access permissions will change.
BUY.IU invoice documents that have invoice attachments starting with “PHI” are those with limited visibility. The attachment name is visible in the Note/Attachments section of the invoice.
The attachment name can also be found in the Attachments tab.
Additionally, the Accounts Payable Team will log a comment on the invoice stating that the invoice image is only accessible by authorized users.
If someone other than a Fiscal Officer tries to open a PHI invoice image, they will receive an “Access Denied” message.
PHI is classified as critical data. This change in invoice image access is being implemented to minimize the number of individuals who have access to it.
Please review SOP-AP-03: Access to Invoices with Protected Health Information (PHI) to learn more, and contact Mary Byrde or Ali Piovesan with any questions.