Manage your Egencia Travelers

Travel Arrangers who already have an active Arranger account in Egencia can search the system, locate Travelers (IU employees or students), and request access to their account(s) to book travel on their behalf. Travelers will receive an email prompting them to approve the Arranger’s access.

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• Add a Traveler
• Remove a Traveler

Add a Traveler

First, search for the Traveler and verify they have an account. In Egencia, click your name in the upper right corner and select Go to Profile.

The Profile menu appears. Scroll down to find the Arrange and Approve tab and click to open it. Click Manage next to the Travelers list. This list contains travelers you already have access to.

A searchable list of active Traveler accounts appears on the right. Search for your traveler by name or email address in the search bar at the top.

If you locate your Traveler, ensure that the email address shown belongs to the correct person you’re searching for, and check the box next to their name. Finally, click Send Request in the lower right corner.

The Traveler will receive an email in their IU inbox. The Traveler must accept the request for the change to go into effect.

Remove a Traveler

Remove a Traveler if they leave your department or you are otherwise no longer responsible for booking their travel in Egencia.

Revoke your access to a specific Traveler by following the steps in the Add a Traveler section above until you locate the Arrange and Approve tab in your profile settings. Click to open it, then click Manage next to the Travelers list. This list contains Travelers who you have access to.

A searchable list of Travelers you manage appears on the right. Click Remove Traveler(s) at the top of the search page. Next, find the Traveler you need to remove and check the box next to their name. Finally, click Remove in the lower right corner.

A pop-up message confirms your profile was updated and the Traveler disappears from your Traveler list.